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CITY COUNCIL PUBLIC MEETING
January 3, 2006
The Council of the City of Horseshoe Bay held a Public Meeting at the Business Office of Lake LBJ Municipal Utility District, located at #1 Community Drive, Horseshoe Bay, Llano County, Texas, January 3, 2006, in accordance with duly posted notice of said meeting. Mayor Lambert called the meeting to order at 3:00 p.m. with a quorum of Council Members present as follows:
Robert W. Lambert, Mayor
James E. Babcock, Mayor Pro Tem
John Bird, Treasurer
Donald B. Wood, Alderman
Karen Wines, Alderwoman
Vernon E. Schrader, AldermanThe posted agenda for this meeting is made a part of these minutes by attachment and the minutes are herewith recorded in the order the agenda items were considered with the agenda subject and item number shown preceding the applicable paragraph.
1. Call to Order and Establish a Quorum: Mayor Lambert called the meeting to order at 3:00 p.m. with a quorum present, and then Reverend Christy led the invocation. Mayor Lambert led the pledge of allegiance to the United States Flag and the Texas Flag.
2. Comments from Mayor: Mayor Lambert welcomed all visitors to the meeting of the Council. He noted that a sign-in sheet was available and asked that if anyone wished to speak on a specific item they were welcome to do so and requested that they sign in. Mayor Lambert then recognized Alderman Don Wood’s birthday.
3. Comments from Aldermen: There were no comments from the Aldermen.
4. Public Comments: There were no Public Comments.
5. Items to be Removed from Consent Agenda: There were no items removed from the Consent Agenda.
6. Consent Agenda: Alderwoman Wines made a motion to approve the following consent agenda items as submitted:
Alderman Wood seconded the motion. The motion carried by unanimous vote (5-0).a. Approve Minutes of the December 20, 2005 meeting.
7. Treasurer’s Report: City Treasurer John Bird reported that a checking account has been opened with American Bank of Texas, N.A. and there will be no service charge for the interim period until the City merges with Lake LBJ MUD. On December 29th, the Committee for Incorporation donated $5,325.44 to the City which has been deposited to the City checking account. The balance as of December 31, 2005, was $5,325.44. American Bank of Texas, N.A. has also agreed to make available to the City a $20,000 line of credit and requested that the details would be reviewed when the money was actually needed. Treasurer Bird then reported that expenditures to date are: $56.19 paid by the Committee to Incorporate to John Robertson for expenses associated with the City web site; $61.00 to be paid to Bob Lambert in January in reimbursement for the Post Office Box in the amount of $21.00 and for newspaper notices in the amount of $40.00; and approximately $700 in payment of the E & O insurance for a period of three (3) months will be due in the near future.
Mayor Lambert moved to Item #9 at this time.
9. Strategic Partnership Agreement with Lake LBJ MUD: Mayor Lambert stated that the first of two Joint Public Hearings with Lake LBJ Municipal Utility District was held earlier today at 2:30 p.m. and there were no public comments. He also noted that copies of the final draft of the Strategic Partnership Agreement were available on the table at the back of the room and on the City of Horseshoe Bay website. There will be one other Public Hearing to be held January 24, 2006, at 2:30 p.m. No action was taken.
8. Annexation Service Plan for Two Tracts, “The Trails” and the “Barrows Tract”, to be annexed pursuant to the Strategic Partnership Agreement: Mayor Lambert reported that the purpose of the Annexation Service Plan is to follow the same procedures that a city might follow if it were annexing surrounding properties. City Legal Counsel Carey Bovey explained that typical procedures that apply to a city did not apply in this case because of the statutory authority in Section 43.0751. However, adoption of the Annexation Service Plan is a method of going above and beyond that which is required in order to provide notice of the proceedings to the pubic. Alderman Don Wood made the motion to approve the Annexation Service Plan. Alderman Babcock seconded the motion. The motion carried by unanimous vote (5-0).
10. Notice Regarding Annexation Proceedings: Mayor Lambert explained that the City will be following those procedures that are required of a typical city when annexing property which includes holding Public Hearings and publishing Public Notices. Alderman Babcock stated that the Council is still evaluating the necessary noticing and hearing procedures and may need to consult with Legal Counsel for the appropriate procedures. He asked the City Council to consider authorizing himself and Mayor Lambert to work with the attorney to finalize the necessary procedures and establish the appropriate schedule. Upon motion duly made, seconded, and passed by unanimous vote, the following resolution was adopted: Resolved that notice be published for the institution of annexation proceedings on March 1, 2006, for “The Trails” and the “Barrows Tract” pursuant to the Strategic Partnership Agreement, and the portion of Ranch Road 2831 contiguous to the boundaries of the City of Horseshoe Bay and The Trails, with hearings to be scheduled at the time and location to be determined by Mayor Lambert and Alderman Babcock after consultation with the City’s attorneys. When determined, the final form of Notice shall be attached to the minutes of this meeting and become a part hereof for all purposes.
11. Depository Bank and Bank Line of Credit: Mayor Lambert reported that at the last meeting, the City had approved American Bank of Texas as the depository bank and had also approved a $20,000 line of credit which Treasurer Bird previously covered in the Treasurer’s report. He also stated that the City will not need the funds for several weeks.
12. Plat Changes: Alderman Bird stated that at the last meeting the Council approved the plat process for Llano County properties. Since then he has spoken to James Oakley, County Commissioner for Burnet County, and Mr. Oakley feels Burnet will allow the City to follow the same procedures for Burnet County properties and will bring it to the Commissioners’ meeting in Burnet next week. In the meantime, no one has applied for plat changes; however, there are several in the process of approval at this time. The application form for the approval process has been completed.
13. Building Permits: Aldermen Babcock and Bird are working on a procedure for building permits and are communicating with Mr. Hurd, the HSB POA, and the Resort for input.
14. Comprehensive Development Plan: Alderman Babcock stated they are continuing to work with the Resort and Mr. Hurd on creating the Comprehensive Development Plan. They will also need to develop a plan for those properties within the ETJ of the City. This will be a long-term project with completion not expected until next fall. It was also noted there is no rush in completing this process. Alderman Wood emphasized the importance of adequately planning for utilities expansion which could require a ten-year plan.
15. Adjournment: There being no further business, Alderman Wood made a motion to adjourn the meeting. Alderwoman Wines seconded the motion. The meeting was adjourned by unanimous vote at 3:23 p.m.
APPROVED this 24th day of January, 2006.
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Robert W. Lambert, MayorATTEST:
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Toni Vanderburg, City Secretary
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