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CITY COUNCIL PUBLIC MEETING
March 21, 2006
The Council of the City of Horseshoe Bay held a Public Meeting at City Hall, located at #1 Community Drive, Horseshoe Bay, Llano County, Texas, March 21, 2006, in accordance with duly posted notice of said meeting. Mayor Lambert called the meeting to order at 3:00 p.m. with a quorum of Council Members present as follows:
Robert W. Lambert, Mayor
James E. Babcock, Mayor Pro Tem
John Bird, Treasurer
Don Wood, Alderman
Karen Wines, Alderwoman
Vernon E. Schrader, Alderman
The posted agenda for this meeting is made a part of these minutes by attachment and the minutes are herewith recorded in the order the agenda items were considered with the agenda subject and item number shown preceding the applicable paragraph.
1. Call to Order and Establish a Quorum: Mayor Lambert called the Public Meeting to order at 3:00 p.m. with a quorum present. Reverend Johnny White led the invocation. Mayor Lambert then led the pledge of allegiance to the United States Flag and the Texas Flag.
2. Comments from Mayor: Mayor Lambert welcomed everyone to the meeting and informed the guests that there were copies of the drafts of the Comprehensive Development Plan and the Building Permit Ordinance available, as well as the agenda and maps, and then welcomed anyone to sign up to speak on any agenda item. He then recognized Jim Babcock’s birthday.
3. Comments from Aldermen: Alderman Babcock commented that the POA Annual Meeting held on Saturday was an important anniversary for the community. Last year at the Annual Meeting, there was much apprehension about the future of the community as opposed to the positive atmosphere demonstrated at this year’s meeting, as well as the positive reports given by the Directors on projects they are working on. This positive atmosphere is also pervasive in the accomplishments of the City Council and the City is now starting to realize some of the benefits of the incorporation. One of the most important benefits of incorporation is being displayed today which is the opportunity for the residents to have input on what happens in the community. Alderman Babcock expressed his appreciation for all of the residents who attended the meeting today.
4. Recognition of Lake LBJ MUD Board of Director Ed Ayers: Mayor Lambert presented a certificate of appreciation to Lake LBJ MUD Board President Ed Ayers, noting that he had served on the MUD Board for eight years. Mayor Lambert expressed his appreciation for his outstanding service over the past years.
5. Public Comments: There were no public comments.
6. Items to be removed from Consent Agenda: There were no items removed from the Consent Agenda.
7. Consent Agenda Items: Alderman Bird made a motion to approve the following Consent Agenda items as submitted:
a. Approve Minutes of the March 7, 2006 Public Meeting;
b. Final Plat Approval:
i. Replat of Lot W4065 of Horseshoe Bay West, Plat No. W4.1 to be known as Horseshoe Bay West, Plat No. W4.8, Llano Co., TX
ii. Replat of Lot 15040 of Horseshoe Bay, Plat No. 15.1 to be known as Horseshoe Bay, Plat No. 15.69, Llano Co., TX
iii. Replat of Lot 37063-DD2 of Horseshoe Bay, Plat No. 37.14 to be known as Horseshoe Bay Plat No. 37.15, Llano Co., TX
iv. Replat of Lots 9079 of Horseshoe Bay, Plat No. 9.8 and 9080-B of Horseshoe Bay, Plat No. 9.1 to be known as Horseshoe Bay Plat No. 9.14, Llano Co., TX
c. Adopt Ordinance Abolishing the Office of Treasurer and Transferring the Treasurer’s Duties to the General Manager
d. Adopt Investment Policy
e. Adopt Order Appointing the General Manager as Investment Officer and the Administration Manager as the Alternate Investment Officer
f. Resolution Authorizing Participation in Texpool and Designating Authorized Representatives
Alderman Wood seconded the motion. The motion carried by unanimous vote (5-0).
8. General Manager’s Report: General Manager Mike Thuss reviewed the Investment Report, the Summary Budget Report, and the Capital Budget Report stating that the new water plant is now producing water and the project is on schedule, the Centex water line replacement is scheduled to be complete by the end of the month, and designs are underway for the Matern Island project and the sewer line transmission replacement. He also reported that TxDOT provided their final plans for the Hwy 2147 widening project which revealed that a water line and a sewer line will have to be relocated for an estimated cost of $100,000 which can be funded from the contingency fund, from the capital recovery fund, or from a reduction of the sewer line replacement project. The project is scheduled to start in June. Mr. Thuss then stated that the Police and Fire Department response times remain in compliance with standards.
9. Preliminary Plat Approval: Mayor Lambert then asked for comments from the public on the three replats submitted. There were none. Alderwoman Wines noted that the replats were basically combining two lots into one, which is a fairly routine process. Alderman Wood made a motion to approve the replats. Alderman Schrader seconded the motion. The motion carried by unanimous vote (5-0).
11. Planning Services Procurement Process: General Manager Mike Thuss reviewed the policy for procurement of professional review services, including requests for qualifications, selection from the pre-qualified list of firms maintained by the City utilizing the work order process, and the non-competitive process. Mayor Lambert explained that this process was necessary for the purpose of engaging a qualified firm to provide professional services to review developmental plans submitted by the Resort as defined in the Comprehensive Development Plan. Staff recommended approval of procurement of a firm that has a broad range of expertise in professional consulting services from the pre-qualified list of firms utilizing the existing work order system to procure the firm’s services, authorizing the General Manager to engage the firm if the amount does not exceed $25,000 and seeking Council approval if the services exceed $25,000. Alderman Wood stated that he also recommended this process. It was also the consensus of the Council to proceed under these guidelines.
12. Adopt Ordinance for Purpose of Assumption of all Lake LBJ MUD Policies and Procedures: Mayor Lambert reported that the Lake LBJ MUD had policies in place and that on a routine basis all of the policies will be reviewed by the Council and amended, if necessary. Alderman Wood recommended that the Council consider adopting an Ordinance to approve all of the MUD’s policies and then form a committee consisting of himself, the Mayor, and General Manager Mike Thuss to review the policies, along with the City Attorney, and to make recommendations to the Council for amendments to bring them into compliance with the requirements of a General Law Municipality. Alderman Schrader commented that the MUD ran a good ship and the City is fortunate to have these policies in place. Mayor Lambert also stated that it is very beneficial that the Board had the written policies, and Alderman Wood stated that they have been developed over time by the current and previous Boards. Alderman Wood made a motion to adopt the Ordinance for the Assumption of all of Lake LBJ MUD Policies and Procedures and for approval of the recommended committee to review the policies and present recommended revisions to the Council for approval at subsequent meetings. Alderman Bird seconded the motion. The motion carried by unanimous vote (5-0).
13. Adopt Ordinances Extending Traffic Rules to Certain Privately Owned Roads: Alderman Babcock reported that the Council had received written requests from the Horseshoe Bay POA, the Applehead POA, the Applehead Island POA, and Bay Country POA to provide for enforcement of traffic laws by the City’s police force on their privately owned roads. There was some discussion regarding the provision allowing golf carts on residential roads. It was suggested that only licensed drivers be allowed to operate golf carts on public roadways. The consensus of the Council was to consider approving the ordinance as written and research the feasibility of the required drivers license provision. However, it was understood that at present, there are no City or State penalties for violation of the Ordinances. Alderman Schrader made a motion to adopt the Ordinances Extending Traffic Rules to Certain Privately Owned Roads in the subdivisions Horseshoe Bay POA, the Applehead POA, the Applehead Island POA, and Bay Country POA as written. Alderman Babcock seconded the motion. The motion carried by unanimous vote (5-0).
14. Building Permits: Alderman Babcock reported that a draft Building Permit Ordinance was available for the public and would also be available on the City’s website. He encouraged input from the public and requested that any suggestions or comments be forwarded to the City Secretary by April 4th and the draft will be reviewed again at the next meeting.
15. Comprehensive Development Plan: Mayor Lambert stated that the Comprehensive Development Plan (CDP) is the first formal action in a long process to have Ordinances dealing with development issues. A CDP does not have legal effect and must be followed by Ordinances. The main objective of the CDP is a statement of facts and a general plan, but the CDP does not address many matters that will subsequently be decided by the community and the City Council. The CDP will have significant additions and revisions as these matters are resolved. There was substantial discussion between property owners and Council members, but the central point of discussion was the preference of many property owners present that the CDP not encourage the Resort to build more mid-rise buildings and instead expressed their preference that there might be some height restriction (for example, 32 feet) for future construction. Alderwoman Wines made a motion that the word “mid-rise” be removed from the CDP. The motion failed for lack of a second. Alderman Schrader made a motion to approve the CDP as presented. Alderman Wood seconded the motion. The motion carried by the following vote (3 -1): Ayes: Alderman Babcock, Alderman Wood, and Alderman Schrader; Nays: Alderwoman Wines; Abstentions: Alderman Bird.
Regular Meeting Adjourned for a Recess: At 5:03 p.m., Mayor Lambert announced that the meeting would adjourn for a short recess.
Regular Meeting Resumed: At 5:22 p.m., Mayor Lambert reconvened the meeting.
10. City Hall Modifications: General Manager Mike Thuss gave a presentation on modifications to City Hall to create additional space. Mr. Thuss requested the Council to consider approval of the following modifications not to exceed $10,000: 1) divide the old Board meeting room in half with the eastern portion allocated to the Police Department office space and evidence storage and the western portion allocated to the Staff, as well as the Mayor and Council, as a general purpose meeting room for conferences, training sessions, and executive sessions; 2) move the existing Board dais table to the existing training room; 3) convert the existing training room to support City Council chambers as well as training sessions; and 4) convert two existing offices to be utilized by the Municipal Judge and for Developmental Services. Alderman Wood made a motion to approve the modifications as presented in an amount not to exceed $10,000. Alderwoman Wines seconded the motion. The motion carried by unanimous vote (5-0).
Executive Session: At 5:30 p.m., Mayor Lambert announced that the Council would go into Executive Session to seek advice from its attorney pursuant to Section 551.071 of the Texas Open Meeting Act on matters in which the duty of the attorney to the Council under attorney’s ethics rule clearly conflict with the Open Meeting Act.
Regular Meeting Resumed: At 6:20 p.m., the Board reconvened and Mayor Lambert announced that no decisions or votes had been taken in the Executive Session.
16. Adjournment: There being no further business, Alderman Wood made a motion to adjourn the meeting. Alderman Schrader seconded the motion. The motion carried by unanimous vote (5-0). The meeting was adjourned at 6:20 p.m.
APPROVED this 18th day of April, 2006.
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Robert W. Lambert, MayorATTEST:
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Toni Vanderburg, City Secretary
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